Front Office Assistant & Volunteer Coordinator (25 hours)

Are you a personable, tech-savvy individual with a keen eye for detail? We’re looking for someone just like you to become a key player in our team! As the Front Office Assistant & Volunteer Coordinator, you will be the welcoming face of our Federation and an essential support across various departments. In this role, you'll handle a range of administrative tasks, manage projects, and ensure smooth day-to-day operations. Additionally, you’ll spearhead the recruitment and coordination of volunteers, helping to drive impactful programs and foster community engagement.

If you're enthusiastic, organized, and ready to make a difference, we’d love to hear from you!

Responsibilities:

• Perform a multitude of administrative tasks, including answering phones and emails, filing, preparing correspondence, and interacting with visitors and volunteers.
• Support the processing and tracking of annual grant and scholarship funding.
• Set up weekly programming as Facebook events, share in social media posts, to community-based Facebook groups, and submit to online event calendars.
• Provide weekly program support for the Director of Community Engagement and Programming as well as staff support at larger community-wide events that happen throughout the year.
• Maintain and update the website, including online community calendar.
• Oversee common areas of the office and facilitate maintenance as needed.
• Prepare and oversee mail and email merges and mailings.
• Manage registrations and other tracking for events.
• Engage and oversee community volunteers to support regular Federation programs and collectively support special volunteer opportunities in the broader community (a few times a year).
• Organize and oversee annual pajama collection and food drive.

Qualifications:

• Associate degree or equivalent experience.
• 3+ years of experience in administrative, front office and/or volunteer work.
• Excellent writing and interpersonal skills. Ability to communicate with a diverse clientele.
• Excellent organization and attention to detail.
• Proven ability to work independently and as a team player in a collaborative environment.
• Ability to manage multiple tasks and be flexible, resourceful, and organized.
• Strong computer skills including WORD, EXCEL, Constant Contact (or other email software). Knowledge of Canva or other graphics program a plus.
• Understanding of social media and the ability to use social media, especially Facebook and Instagram.
• Comfortable learning new programs and technologies.

We offer a competitive salary commensurate with experience, an extremely flexible schedule, extensive paid holidays, and sick leave. Family-friendly work and team environment. Jewish Federation is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.

APPLY: Send resume and a cover letter to dkaufman@jewishberkshires.org